How to Get an Export-Import License in Indonesia

Starting an export-import business in Indonesia requires more than just understanding products and markets. One of the most important steps is obtaining the right export-import licenses, which allow businesses to legally ship goods in and out of the country. These licenses ensure compliance with Indonesian regulations and help businesses avoid delays, fines, or shipment rejections.

Below is a complete guide to understanding the requirements and steps involved.

1. Register Your Business Legally

Before applying for any trade license, your business must be officially registered. You need:

• NIB (Nomor Induk Berusaha) – Business Identification Number
• Company establishment documents (for PT, CV, or UD)
• NPWP – Taxpayer Identification Number

In Indonesia, the Online Single Submission (OSS) system is used to issue the NIB and manage permits.

2. Obtain an NIB Through the OSS RBA System

The NIB functions as:

• Your business license
• Importer identification number (API)
• Customs registration

To get your NIB:

1. Create an OSS account.
2. Complete your business data.
3. Select your business activities using the appropriate KBLI codes.
4. Submit and download your NIB.

Once issued, your NIB automatically acts as your API-U (Importer Identification Number for General Importers) unless you select API-P (Producer Importer).

3. Understand API (Importer Identification Number)

In Indonesia, there are two types of API:

• API-U: For companies importing goods to trade or sell.
• API-P: For companies importing goods to use in their production process.

The API is now integrated inside the NIB to simplify the process.

4. Register With Indonesian Customs (Bea Cukai)

Before importing or exporting, your company must activate its customs access. This is done by:

• Registering your NIB to the Bea Cukai system
• Verifying your company data
• Ensuring that your responsible person (penanggung jawab) has an active NIK (National ID)

Once approved, your company is fully registered as an exporter/importer.

5. Obtain Additional Licenses If Needed

Some products require extra permits depending on the industry, such as:

• Food and beverages → BPOM
• Fish and seafood → KKP (Kementerian Kelautan dan Perikanan)
• Plants, seeds, wood → Karantina Pertanian
• Electronics, telecom equipment → Postel certification
• Hazardous substances → Special import permits (PIB)

Make sure to check product-specific regulations before shipping.

6. Prepare the Required Trade Documents

Once your license is active, you need the correct documents for export/import operations such as:

• Commercial Invoice
• Packing List
• Bill of Lading or Airway Bill
• HS Code classification
• Insurance documents
• Certificate of Origin (if required)
• Customs declaration (PIB or PEB)

Having accurate documents ensures smooth customs clearance.

7. Start Working With Customs Brokers and Freight Forwarders

Many exporters and importers in Indonesia partner with:

• PPJK (Customs Brokers)
• Freight forwarders
• Logistics companies

These partners help you manage shipment documents, clearance processes, and international logistics efficiently.

Conclusion

Getting an export-import license in Indonesia is much simpler today thanks to the OSS system and integrated NIB. Once you understand the required steps — from obtaining a NIB to registering with customs — your business is ready to trade globally. Taking the time to set up the correct licenses and documents ensures smoother operations and protects your business from legal and financial issues.