Key Documents Required for Fish Export from Indonesia

Exporting fish and seafood from Indonesia offers strong opportunities in the global market, but it also comes with strict regulatory and documentation requirements. Complete and accurate documents are essential to ensure smooth customs clearance, compliance with food safety standards, and on-time delivery.

This article explains the key documents required for fish export from Indonesia and why each one is important.

1. Business and Export License Documents

Before exporting, the exporter must have:

• NIB (Nomor Induk Berusaha) obtained through the OSS system
• NPWP (Tax Identification Number)
• Relevant KBLI codes for fisheries or seafood trading

The NIB serves as the exporter’s legal business and customs registration.

2. Commercial Invoice

The commercial invoice is the primary document used by customs authorities. It contains:

• Exporter and importer details
• Product description and quantity
• HS Code
• Unit price and total value
• Incoterms and payment terms

Customs uses this document to assess duties and verify transaction value.

3. Packing List

The packing list provides detailed information on how the goods are packed, including:

• Number of cartons or containers
• Net and gross weight
• Packaging type
• Product breakdown per package

It helps customs officials and logistics providers handle the shipment properly.

4. Bill of Lading or Airway Bill

This transport document is issued by the carrier and serves as:

• Proof of shipment
• Evidence of a contract of carriage
• Document of title (for sea freight)

Sea shipments use a Bill of Lading, while air shipments use an Airway Bill.

5. Health Certificate

Fish exports require a Health Certificate issued by an authorized government agency. This document confirms that the products meet food safety and hygiene standards required by the importing country.

6. Catch Certificate (If Required)

Certain markets, such as the European Union, require a Catch Certificate to verify that the fish was harvested legally and sustainably.

7. Certificate of Origin (COO)

The Certificate of Origin confirms the country where the fish was produced. It may be required to:

• Comply with import regulations
• Claim preferential tariffs under trade agreements

8. Export Declaration (PEB)

The Pemberitahuan Ekspor Barang (PEB) is submitted electronically to Indonesian customs. It contains shipment and cargo details and must be approved before export.

9. Additional Supporting Documents

Depending on the destination country and product type, additional documents may be required, such as:

• HACCP certification
• Halal certification
• Insurance certificate
• Inspection reports

Conclusion

Proper documentation is critical in fish export operations. Each document plays a specific role in ensuring legal compliance, food safety, and smooth logistics. By preparing these documents accurately and in advance, exporters can reduce risks, avoid delays, and build strong relationships with international buyers.